Office Manager | Leeds | £Excellent

To establish, implement, manage and monitor appropriate office systems while being responsible for HR and Health and Safety.

Key responsibilities and accountabilities

To plan develop and implement a standardised approach, where appropriate, for:

• invoicing
• credit control
• internal office procedures e.g. write offs, archiving
• formatting of external and internal documentation

To review, amend and update as appropriate, the firm's Office Manual insofar as it relates to office procedures, HR issues and health and safety.

To assist with credit control procedure

To review and develop an efficient system of routine daily financial management (e.g. cheque requests and bank transfers).

To be responsible for management of secretarial and support staff

a. developing and implementing an appraisal system
b. daily management of performance of secretarial and support staff to include issues relating to allocation of work,where appropriate
c. absenteeism through holiday or illness
d. meetings, as appropriate, relating to implementation of procedures, training and for otherwise communicating the firm's objectives
e. recruitment and training of secretarial and support staff 

To assist the in the organisation of both internal and external events involving members of the firm, as delegated.
To assist in the recruitment of staff to include advertisements, interviewing of staff and taking up of references, as delegated.
To be responsible for induction of all new staff.
To support staff in implementation of new office procedures and equipment.
To assist in ordering office equipment and stationery as delegated.
To assist in maintaining confidential HR records and otherwise carrying out HR duties.
To assist in dealing with miscellaneous enquiries pertaining to the office.
To assist with Health and Safety issues in the office to include:
a. a review of existing procedures
b. developing new procedures
c. training of staff

Personality
Empathic communicator who is able to get on with others whilst maintaining professionalism when privy to confidential information, and in relation to supervision/appraisal/management of support staff.

Self-driven with a positive outlook.

Forward planner. Keen for new experience and responsibility. Well presented and business orientated.

Personal situation
Must be able to commute reliably to office. Driving licence an advantage.

Specific job skills

Previous experience as an Office Manager, Health and Safety Officer and/or HR duties preferred. national General Certificate in Occupational Safety and Health (or equivalent), First Aid qualification and Certificate in Personnel Practice  (or equivalent) preferred.

Computer skills
Adept in use of Microsoft Word/internet/outlook. Knowledge of excel an advantage.

If you would like to apply for this role of Office Manager (Leeds) please e-mail your CV to consultants@humtons.com